International Events Management
In support of the University’s internationalization efforts to strengthen its international presence and to develop academic and research partnerships, the International Events Team at the Office of Academic Links (OAL) provides events management and consultancy services to assist academic and research units in planning and organising conferences on campus.
Academic and research units which are considering to host international events are welcome to contact OAL and discuss how the International Events Team could be of assistance.
For enquiries, please contact Ms. Rita Tse on 3943-4476 or at firstname.lastname@example.org.
The International Events Team at OAL provides events management and consultancy services to assist academic and research units in planning and organising conferences on campus. The scope of services range from arrangement of venue, accommodation, catering and transportation to the setting up of website and registration system, design and production of printing materials and conference items, and on-site support. Support service for compilation of conference proposals for bidding of international conferences is also offered.
In line with the original mandate of the team, it primarily assists in events with about one-third of the participants from overseas institutions. Priority will be given to events without access to assistance from dedicated administrative staff member(s) and/or an external agency. Besides, events with prior registration and a higher possibility of securing a larger portion of overseas participants will be supported with priority.
Details of the international events management services are listed below:
* The rental, service, design, production and associated costs incurred by external service providers and the cost of the materials are to be borne by the organizing unit.
Support Service for Bidding of International Conferences
Support service for compilation of conference proposals by providing information on CUHK and its attractiveness as a conference host is provided. Upon successful bidding of the conference, the organising unit is required to pay a service fee of HK$6,000 or to subscribe to services of not less than this amount. No charge will be levied for unsuccessful bids.
Please click here to download the service leaflet.
A nominal service fee will be charged based on the services required, with a minimum fee of HK$3,000. The service fee is applicable to international conferences, seminars and workshops of one to four days to be held at CUHK with up to 300 participants. The service fee for events with a longer duration and a greater number of participants will be negotiated on a case-by-case basis. All income generated from the conferences will be retained by the host units.
Academic and research units which are considering to host international events are welcome to contact OAL and discuss how the International Events Team could be of assistance. Please complete the service request form and send it to Ms. Rita Tse at email@example.com.