Term Time Exchange

Applying

Follow these steps to apply for the university-wide, Bachelor of Business Administration, Economics, Engineering or Science Undergraduate Student Exchange Programmes through OAL in the first placement round:

For more details on each step of the application process, please refer to the Application and Policy Manual for the first placement round. To apply for exchange programmes offered through Colleges, Faculties and Departments, please consult them directly.


Important Dates

Here are important dates you should keep in mind during the application process. They are for the regular term-time 2018-19 and summer 2018 only:

Application and Selection Schedule for the First Placement Round

Year Date Time Deadline/Activity
2017 Oct 16 (Mon) 15:00 Online application opens
Nov 1 (Wed) 12:00 noon Online application closes
Nov 9 (Thu) 15:00 Shortlist available online
Nov 10 (Fri) 15:00 Interview registration available online; shortlisted applicants who are invited to attend an interview should select an interview session online
Nov 13 (Mon) 12:00 noon Online interview registration closes
Nov 15 (Wed) 15:00 Interview schedule posted online
Nov 21 (Tue) –

Dec 2 (Sat)

09:00-18:00 Interview
Dec 4 (Mon) Online application opens for updates
2018 Jan 17 (Wed) 15:00 Composite scores available online
Jan 19 (Fri) 12:00 noon Deadline for finalizing choice of programmes and uploading IELTS/TOEFL report to online application form
Jan 31 (Wed) 15:00 Exchange offer available
Jan 31 (Wed) 16:00 Briefing session for UCEAP exchange students (For the 1st term and Year programmes only)
Feb 2 (Fri) 12:00 noon Deadline for accepting exchange offers online
Feb 6 (Tue) 12:00 noon Deadline for submitting offer acceptance documents

 

Second placement round

No new applications will be accepted. The second placement round is only for applicants of the first placement round who:

  1. were shortlisted in November 2017; and
  2. have indicated to OAL that they wish to join the 2nd placement round, including those who have received an offer from the 1st placement round. Yet all applicants who join the 2nd placement round must meet the following requirements by the commencement of the 2nd placement round:
    1. have a cumulative GPA of 2.70 or above; and
    2. their cumulative exchange period within their nominative study period at CUHK does not exceed one academic year, i.e. two regular terms of exchange offered by any CUHK units plus one summer exchange offered by OAL. (Other summer programmes do not count towards this limit.)

Students who give up the offer from OAL in the first placement round are not eligible to join the second placement round unless they can provide documentary evidence for the reason of accepting the offer from their Colleges before the commencement of the OAL second placement round.

 

Year Date Time Deadline/Activity
2018 Feb 21 (Wed) 15:00 Eligible students to receive email notification from OAL
Feb 23 (Fri) 12:00 noon Deadline for joining second placement round
Feb 28 (Wed) 15:00 Online application form open for update
Mar 8 (Thu) 15:00 Announcement of individual appointment schedule, composite score and ranking
Mar 11 (Sun) –

Mar 14 (Wed)

09:00-18:00

(on a specific date and time)

Individual appointments for allocation of exchange placement (if any) in person at OAL
Mar 16 (Fri) 12:00 noon Deadline for submitting offer acceptance documents

 

Third placement round

The third placement round is for students who have a cumulative GPA of 2.70 or above, and:

  1. did not submit any application to OAL for outgoing exchange programmes 2018-19; or
  2. did not receive any regular term-time exchange offer for 2018-19 from OAL or other CUHK unit(s) by the commencement of the third placement round, including those who were not shortlisted by OAL in November 2017.

Please note that the following students are not eligible to join the third placement round:

  1. Students whose expected graduation date in the University’s record is 31 July 2018.
  2. Students who in October/November 2017 submitted an application to OAL for outgoing exchange 2018-19, but:
    1. did not register for a selection interview as invited and by the deadline in the first placement round; or
    2. did not attend a registered selection interview in the first placement round; or
    3. did not attend the individual appointment and/or did not authorize a representative to attend the individual appointment in the second placement round.
  3. Students who refused or did not accept an offer from OAL in the first or second placement round.

 

Please refer to the Application and Policy Manual for the third placement round.

Year Date Time Deadline/Activity
2018 Mar 27 (Tue) 15:00 Application form posted online
Apr 3 (Tue) Deadline for referees to submit online recommendation form

(For students who request for interview exemption)

Apr 4 (Wed) 12:00 noon Deadline for online application
Apr 9 (Mon) 15:00 Shortlist posted online
Apr 10 (Tue) 15:00 Interview registration form posted online

(Shortlisted applicants who are invited to attend an interview should select an interview session online)

Apr 12 (Thu) 12:00 noon Deadline for interview registration
Apr 13 (Fri) 15:00 Interview schedule posted online

(Refer to Announcements for Applicants to check your interview date, time and venue.)

Apr 19 (Thu) –

Apr 24 (Tue)

09:00 – 18:00 Interview
Apr 27 (Fri) Online application form open for update
Apr 30 (Mon) 15:00 Announcement of individual appointment schedule (assigned by OAL), composite score and ranking

(All shortlisted applicants shall refer to Announcements for Applicants to check their individual appointment date and time.)

May 6 (Sun) –

May 7 (Mon)

09:00 – 18:00

(on a specific date and time)

Individual appointments assigned by OAL for allocation of exchange placement in person at OAL

(Venue: Conference Room 2, 13/F, Yasumoto International Academic Park)

May 10 (Thu) 12:00 noon Deadline for submitting offer acceptance documents

 

Through the OAL selection exercise, a student can receive a maximum of one offer for the summer and one offer for the regular term(s) (i.e. first and/or second terms). However, students can only receive a maximum of one offer in each placement round.

The latest information will be available on the OAL website from mid-October 2017.